The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

99 | How I Stopped Avoiding My Business Finances (And You Can Too) with Mark Butler

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/99

💰 Feeling overwhelmed by your business finances? You’re not alone!

Today on The Organized Coach Podcast, I’m joined by Mark Butler, founder of Let’s Do the Books. Mark is a bookkeeper, CFO, and financial coach who has worked with some of the biggest names in the coaching industry. He’s here to break down the difference between bookkeeping and accounting, explain why keeping track of your numbers doesn’t have to be stressful, and share why hiring a bookkeeper might be the best decision for your business.

In this episode, we cover:

✅ The key differences between bookkeeping and accounting (and why you need both!)
✅ The biggest mistakes coaches make when managing their finances
✅ How to simplify your bookkeeping (even if you’re just starting out)
✅ Why separating your personal and business finances is a game-changer
✅ When it’s time to hire a bookkeeper and how Mark’s unique sliding-scale pricing makes it accessible
✅ My experience with my own finances then and now

Mark’s service has completely changed how I handle my finances—it’s simple, streamlined, and stress-free. If you’re ready to get your books in order, you won’t want to miss this episode!

👉 Learn more about Mark’s bookkeeping service at letsdothebooks.com

(I've been using this service for five years and cannot speak highly enough about it. If you decide to join, thank you for writing Tracy Hoth in the "who referred you" line.)

Your Next Steps:

• Work with Me: https://simplysquaredaway.com/appointments
• Learn the Only Five Folders I Use To Organize My Business: https://simplysquaredaway.com/5files
• Get my File Naming Formula Cheatsheet: https://simplysquaredaway.com/fnfc
• Connect on Social: https://www.instagram.com/tracyhoth
• Organize and Systemize Your Business in Organized Coach Academy: https://simplysquaredaway.com/oca 

98 | The Power of Digital Organization with Shawn Lemon

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/98

Are you overwhelmed by digital chaos? Let’s fix it!

In this episode, I chat with Shawn Lemon, founder of The Digital Organizer, about how to conquer digital clutter, create systems that stick, and boost your own productivity. If your email inbox is overflowing, your files are scattered across platforms, or you're drowning in passwords, Shawn has the insights to help you take control.

We dive into topics like:

• Why digital organization matters: The surprising ways clutter creates stress you didn’t even realize you had.
• Streamlining your tools: How to decide on a “home base” for files and avoid using too many platforms or apps.
• Shawn’s expert tips: From achieving Inbox Zero to managing your photos and automating tasks, Shawn shares actionable steps to make your systems work for you.
• Behind the scenes: How Shawn keeps his own life and business organized, from his Asana setup to ditching apps that distract him.

Shawn also shares his journey from working at Apple to founding The Digital Organizer and his strategies for managing ADHD while staying productive.

If you’re ready to organize your digital life and gain back your focus, this episode is for you! Check out Shawn’s file organization guide at thedigitalorganizer.com/toc.

 

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

97 | 10 Ideas to Simplify Your Business, Reduce Stress, and Make a Greater Impact

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/97

Today, I’m sharing ten actionable ways to streamline your business and reclaim your time. The key? Focus on one step at a time, and celebrate how far you’ve already come. 

Let’s dive in:

• Start Your Day with Purpose: Each morning, read your top 3 goals and vision statement. Get intentional, feel the energy, and embody the success you’re working toward.
• Embrace the Power of One: Choose a single hub for files, tools, or even your wardrobe—it’s all about reducing decisions and creating clarity.
• Make a Home for Everything: Whether it’s physical items or digital files, assign clear, logical homes. Tidying becomes a breeze!
• Conduct a Time Audit: Track where your time goes and identify swaps for high-impact activities. It’s a game-changer.
• Set Up Shortcuts: From browser bookmarks to AI tools, prioritize systems that save time and reduce repetitive tasks.

Want even more? Listen in for tips on time swapping, applying the 80/20 rule, reducing context switching, using filters, and scheduling time to think and dream.

🌟 Pick only one of these strategies to implement this week—your future self will thank you!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

96 | My Son Cayden Shares Why and How He Stays Organized

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/96

Ever wondered how to instill organizational habits in your kids? This episode is a special one—my son, Cayden, joins me to share his unique insights and experiences on staying organized.

From growing up in a small room to mastering decluttering and routines, Cayden reveals the strategies that shaped him into the organized person he is today.

Here’s what you’ll discover in this episode:

• Decluttering as a Lifestyle: Learn Cayden's simple yet effective approach to purging items regularly—without regrets!
• The Power of Routines: How small, consistent habits like making your bed can transform your day and mindset.
• Practical Tips for Parents: Insights on leading by example, creating systems, and involving kids in organizing their spaces.
• Cayden's Accident and Recovery Journey: A powerful story of resilience and how organization played a role in his healing.
• Actionable Steps You Can Take Today: Cayden’s advice on starting small—like tackling that silverware drawer!

As a bonus, we touch on using tools like bookmarks bars and calendars to stay digitally organized, and why keeping your space tidy creates peace of mind.

Ready to take your organizational game to the next level? Join me in the Organized Life Academy 2025 and build routines that work for you and your family.

📩 Links Mentioned:

• Organized Life Academy 2025
• Connect with me on Instagram: @tracyhoth

🎧 Tune in now and get inspired to declutter, simplify, and create a peaceful space for you and your family!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

95 | Crush Your Goals in 12 Weeks: A Deep Dive into The 12 Week Year and My Real-Life Results

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/95.

Have you ever struggled with setting goals but found it hard to stay consistent? I’ve been there!

This week, I’m sharing my takeaways from The 12 Week Year by Brian Moran and Michael Lennington, a method helping me finally follow through on my goals with focus and urgency.

In this episode, I break down the core idea of treating every 12 weeks as a full year—complete with its own goals, plans, and accountability. I’ll guide you through how this system works, from creating a compelling vision that ties your personal and professional dreams together, to breaking big goals into manageable weekly tactics.

Along the way, I share how I’m applying the 12 Week Year to my own life—whether it’s health, business, or relationships—and the lessons I’ve already learned about staying consistent and accountable.

If you’re tired of spinning your wheels or overwhelmed by endless to-dos, this episode is packed with practical advice to help you focus on what matters most. By simplifying your goals, committing to weekly action, and building in accountability, you can start seeing real progress.

I can’t wait for you to dive in and discover how this system can transform your goals, too!

Need help implementing a system like this? Visit SimplySquaredAway.com/appointments to connect with me. Let’s make those goals a reality!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

 

94 | A Launch Debrief of My 2024 Black Friday Campaign

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/94

Ever wondered what it takes to pull off a successful Black Friday campaign? I’m sharing my behind-the-scenes process, lessons learned, and strategies to help you organize and launch your next promotion with confidence.

In this episode of The Organized Coach Podcast, I’m giving you a detailed debrief of my 2024 Black Friday campaign. I’ll walk you through my step-by-step process for organizing and launching the campaign using strategies I learned from Gemma Bonham-Carter's 'Black Friday in a Box' program. From planning and setting goals to staying focused, I’ll share actionable tips that can help you simplify your next big promotion. 

I’ll also talk about the challenges I faced during the campaign—like crafting offers that truly resonated with my audience and balancing all my responsibilities as a business owner. I’ll break down the details of the products I sold, what worked, what didn’t, and how I analyzed the results to improve for the future. My honest reflections are packed with lessons you can apply to your own marketing efforts.

Finally, I’m sharing the joy I found in creating meaningful products, including testimony from Jennie Nash, and connecting with my audience throughout the process. I’ll leave you with encouragement and practical advice to help you launch your own campaigns with confidence and purpose.

Whether it’s your first Black Friday or you’re looking to make your next one better, this episode is full of insights to help you succeed!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

 

93 | My State of the Union Reveal - A Look Behind the Scenes

To join Organized LIFE Academy or COACH Academy and for the full transcript, notes, links, and more, go to: https://simplysquaredaway.com/93

Have you ever wondered what it really takes to build a six-figure coaching business while juggling life’s ups and downs?

In this special episode of The Organized Coach Podcast, I’m pulling back the curtain and sharing my very first State of the Union address—an honest look at the wins, challenges, and lessons from 2024, plus an exciting glimpse at what’s ahead.

This year has been filled with milestones I never thought I’d achieve: client transformations that brought me to tears, the launch of new products that help coaches stay organized, and hosting a live event that with my incredible LIFE Academy community.

On the personal side, I created my first vision board (and am watching it come to life!) and enjoyed a memorable trip to Europe.

But there were also challenges—moments of inconsistency, struggles with email writing, and learning to embrace growth through discomfort.

Looking ahead to 2025, I’m setting bold goals, including integrating AI tools into Organized Coach Academy and creating and expanding my digital product shop. If there’s one thing I’ve learned, it’s this: staying organized isn’t just about productivity—it’s about creating space for clarity, purpose, and joy in both your business and your life.

What You'll Learn in This Episode:

• How I overcame obstacles to reach six figures as a coach
• My biggest wins from 2024, from professional milestones to personal breakthroughs
• The mindset shifts and strategies I’m using to tackle challenges and step into growth

Tune in to reflect on your own journey, gain practical insights, and walk away inspired to make 2025 your best year yet!

Ready to organize your business's digital files? To learn the ONLY 5 files you need, go to: https://simplysquaredaway.com/5files 

92 | How to Create Your 2025 Visibility Plan with Christina Lenkowski

Do you have your 2025 visibility plan all ready to go?

If not, you’re in for a treat! In this exciting episode of The Organized Coach Podcast, I sit down with Christina Lenkowski, a dynamic expert in pitching and visibility, to help you create a visibility strategy that works.

Christina shares ideas beyond pitching to podcasts to grow your reach in 2025. She breaks down the concept of a "pitch sprint" and explains how to consistently get your message in front of new audiences—yes, even if you're an introvert!

Learn why tracking your visibility is critical and a super simple way to get started today, and how to make small, regular efforts that add up to big wins.

Of course, I ask many specific questions to help you immediately start creating and executing your visibility plan.

➡️ Join us in Organized Life and Organized Coach Academy today! To find all the best discount links and to connect with Christina, go to https://simplysquaredaway.com/92

Ready to organize your business's digital files? Watch the free training to learn the ONLY 5 files you need at: https://simplysquaredaway.com/5files