The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

81 | 10 Time Saving Ways to Use AI in Your Business with Kelly Fifield Part 2

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Ever wish you had an assistant who could tackle any question, brainstorm fresh ideas, or find the answer to just about anything in minutes?
Imagine having a tool that can eliminate bottlenecks, free up mental space, and keep you moving forward with clarity. We do! AI.
In today’s episode, Kelly and I continue our conversation as she shares the remaining time-saving ways to use AI in your business. 
6. Review your work: AI can help you improve conversion, grammar check, and incorporate a framework (Blue Ocean Strategy, Storybrand Copywriting, Hooked Mode)
7. Social Media: Create content calendars, pull quotes from transcripts, and find the most engaging content from your program or a video.
8. Finish a course: Ask ChatGPT to help you devise a plan to complete and implement the content of a course you purchased
9. Brainstorm lead magnet ideas and formats: AI can help you create a lead magnet to attract your ideal clients. Tell it to ask you as many questions as it needs, one question at a time, to get the necessary info to begin a brainstorming session for a lead magnet.  Ask it to help you with the details. 
10. Research: Try the tool Perplexity to identify facts vs hallucinations. 
Kelly and I couldn't stop there. Listen to the end, where we were on fire and shared even more ways to use AI. 
 
Click here for the full transcript, notes, links, and to get Kelly's free course.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

80 | 10 Time Saving Ways to Use AI in Your Business with Kelly Fifield Part 1

Organized Life Academy 2025 is focused on decluttering and streamlining routines. Click here to join us before the early bird price and bonuses expire on 11/15/24. 
Also, I'm hosting my first Black Friday: 5 Days. 5 Deals. There will be new bundles and offers - one deal per day! When you join the waitlist, you'll receive a gift --> my Holiday Planning Workshop <-- for FREE!
 
Have you ever felt overwhelmed, drowning in tasks, struggling to find time for everything, or constantly battling overwhelm? 
In today’s episode, I sit down with Kelly Fifield, a productivity coach and former math teacher, to discuss how she transformed her approach to time management—from constant chaos to feeling in complete control of her calendar. From sleepless nights on dorm floors to confidently juggling multiple jobs, Kelly shifted her relationship with time and today helps others do the same.
We dive into the world of AI and how it’s revolutionizing productivity. Kelly reveals some of her favorite ways to use AI tools like ChatGPT to simplify her workflow—whether troubleshooting tech issues or crafting content. She shares how AI can be a virtual assistant, tackling those pesky problems that usually drain our time and energy.
From writing code to debugging issues, the possibilities of AI might surprise you. We break down Kelly's top ten recommendations for incorporating AI into your business in a simple, cost-effective, and practical way.
If you’re new to AI or even if you’re already dabbling, this conversation is packed with actionable tips to help you use these tools to automate tasks, boost productivity, and save time. Tune in to discover how to take your tech game to the next level with a few easy adjustments.
Tech Help: Being stuck or facing a tech challenge is your signal to go to AI to solve our problem. Paste code, take screenshots, and solve your tech problems and questions in seconds.
Call Notes: Kelly suggests using AI tools to quickly locate features and provide detailed notes, even generating action items and follow-ups from meeting transcripts.
Email Writing: AI can help streamline responses and email sequences. To keep the tone authentic, you can upload examples of your previous emails for AI to analyze your style.
Content Summarization: Use AI to create show notes or summaries of long transcripts. This approach works for podcasts, webinars, and client session notes.
Assessment Creation: For presentations or courses, AI can craft thoughtful assessments based on your slides or transcripts, whether multiple-choice, short-answer, or true/false.
In closing, I share how I would organize it using all of In In an AI folder with bookmarked links to your tools and a central document containing prompts, tone-of-voice examples, and critical client info. This structure provides quick access to references when using AI in business.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

79 | 5 Essential Skills to Get and Stay Organized for Beginners and Experts

Early bird enrollment is now open for the 2025 Organized Life Academy!
This is the place to be if you’re ready to transform your year with effective routines, decluttering habits, and new skills. Don’t wait for the support and structure to make 2025 your best, most organized year yet! Click here to get the early bird bonuses.
What does it really mean to be organized? It’s simple: Knowing what you have and being able to find it when you need it. This clear definition sets the stage for all things organization. 
In this episode, I’m breaking down five crucial skills for beginners and experts that help you achieve and maintain that clarity.
The five skills we’ll cover are essential for anyone on their organization journey: 
prioritizing, 
decision making, 
system creation, 
developing a maintenance mindset and 
building adaptability. 
I offer practical, actionable tips for each, from how to prioritize projects without feeling overwhelmed, to developing a “keep or let go” mindset that makes decision-making easier, to creating systems that simplify your routines.
As we wrap up, I encourage you to focus on just one skill to start—whatever resonates most with your current needs. Even minor improvements in one area can significantly affect how organized and efficient you feel. 
Plus, don’t forget to check out the Organized Life Academy 2025, where you can further develop these skills with the help of a supportive community and me, a 16-year professional organizer and certified life coach leading you every step of the way!
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

78 | Why NOT Being Ready Is The Best Time To Get Organized

Organized Life Academy 2025 doors are open today! Click here to join now to get $400 off and full access today = two months free!
Feeling unprepared? That's actually the perfect time to begin. 
In this episode, I unpack why not being ready may be your greatest ally in the journey toward a more organized life. 
I open up about my own experiences of diving into new ventures unprepared (not ready) and how those instances brought unexpected success. 
We’ll explore the idea that momentum and action build readiness, not the other way around. Through personal anecdotes and practical advice, I’ll help you shift your mindset from 'I can’t' to 'I can,' and discuss why our biggest growth happens outside our comfort zones. 
Discover why Organized Life Academy 2025 is a game-changer, providing a supportive environment where you learn by doing, even if you don’t feel ready.
It’s time to streamline your tasks, organize your home, and get started right where you are.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

77 | Routines - Reach your Goals, Improve Efficiency, and Minimize Decision Fatigue

Click here to join the Organized Life Academy 2025 waitlist.
Registration opens in one week, on October 29, 2024. Those on the waitlist will receive early bird pricing and special bonuses.
Are you a routine person or looking to build better habits? 
In this episode of The Organized Coach Podcast, I, Tracy Hoth, dive into the power of routines and how they are critical to an organized life and business. 
Learn how routines can reduce decision fatigue, create structure, and boost productivity, helping you stay focused even when life gets chaotic. 
I'll share personal insights on how to build consistent, simple, and flexible routines that align with your purpose.
We’ll tackle common challenges like perfectionism, overwhelm, fear of change, and self-doubt, offering practical strategies to break through these blocks. 
Whether you’re focusing on routines for business growth, personal health, or family organization, I’ll walk you through actionable steps to help you create and maintain routines that stick.
Join the Organized Life Academy 2025 waitlist for the early bird pricing and bonuses when registration opens on October 29, 2024. OLA 2025 is where we’ll focus on building one new routine each month to help you reach your goals.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

76 | STOP Waiting To Get Organized - Beverly "Pete" Thornton Shares Her Story

Click here to join the Organized Life Academy 2025 waitlist.
If you've ever felt overwhelmed by clutter or stuck in your efforts to get organized, Beverly "Pete" Thornton's story will speak directly to your heart.
As a member of the Organized Life Academy, Pete shares the real-life challenges she faced and the major wins along the way. From transforming a chaotic multipurpose room into a welcoming space for guests to tackling her office supply obsession (can you relate?), Pete opens up about the emotional process of letting go—especially regarding her grandmother’s and great aunt’s sentimental keepsakes.
With the support of coaching and our community, Pete didn’t just declutter her space—she transformed her mindset. She found freedom in releasing what no longer served her, and in doing so, she made room for what truly matters.
In this episode, you’ll hear how monthly planning, mindset shifts, and the power of community helped Pete create a more harmonious home and life.
She also shared her favorite things about Organized Life Academy and the live event we had in 2024.
Get on the Organized Life Academy waitlist for 2025 by clicking here.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need

75 | Organizing for Dummies: How To Organize and Where To Start Organizing

Click here to join the Organized Life Academy 2025 waitlist.
Do you struggle to organize your home? Are you overwhelmed and unable to get started?
Today, I’m starting a series dedicated to organizing your home and personal life.
I break down the organizing process into five foundational steps: Sort, Purge, Assign Homes, Set Limits, and Maintain, collectively referred to as SPASM. These steps are applicable to physical spaces, mental workloads, projects, and even time and your calendar. 
Drawing from my personal experiences, such as organizing my attic space and closet this month AND working with 100's of clients over the past 16 years as a professional organizer, I discuss how to initiate an organizing project in spaces that impact your daily life and the importance of scheduling time and involving others in the organizing process. 
Additionally, I talk about the value of mindset shifts to overcome feelings of overwhelm during the organizing journey.
Join the waitlist for the Organized Life Academy 2025 to learn more and gain access to exclusive bonuses when we open for the 2025 enrollment on October 29th!
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need

74 | How To Build Wealth AND Enjoy Life with Germaine Foley

Do you feel overwhelmed by managing your finances? Do you want to build wealth without having to eat rice and beans? Listen to find out how you can have an uncomplicated relationship with money.
Welcome to The Organized Coach podcast! I’m joined by money coach Germaine Foley, who explains her simple yet powerful approach to managing money. 
Whether navigating personal finances or running a business, Germaine’s strategies will help you enjoy life AND build wealth.
In this episode, Germaine introduces us to her three-bucket system and the Wealthy Woman’s Cashflow System, designed to make money management less stressful and more intentional. We also discuss fundamental mindset shifts, practical tools for managing inconsistent income, and the importance of aligning your finances with your values.
If you're ready to transform how you think about money and set up systems that allow you to thrive both personally and professionally, listen now and take the simple action steps Germain gives at the end.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

73 | The Art of Organizing Your Copy with Copywriting Expert Sarah Lucille

Are you organizing your words like you organize your space?
In this episode of The Organized Coach Podcast, I’m joined by copywriting expert Sarah Lucille, who reveals how organizing your thoughts is key to crafting powerful copy. 
With Sarah's four-step DIY copywriting process, you'll learn how to brain-dump, sort, polish, and edit your writing to make it shine. 
If your copy feels cluttered or disconnected, Sarah’s insights will help transform your messaging, making it resonate with your audience. 
We also tackle common copywriting mistakes, like focusing too much on problems without offering clear solutions. Sarah offers practical tips for crafting compelling headlines, balancing empathy with authority, and developing a confident voice that connects. 
It's not just about organizing your words—it's about making them work for you.
By the end, you'll walk away with a fresh perspective on organizing your copywriting process—just like tidying up a cluttered space. 
Grab Sarah’s DIY Your Copy Checklist and discover how simplifying your approach can lead to higher conversions and stronger client connections.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

72 | Not Sticking To Your Schedule? Try These 2 Time Management Strategies

Are you tired of feeling overwhelmed by your to-do list and wondering where all your time goes?
In today’s episode, I’m revealing two overlooked time management essentials that will help you finally take control of your schedule and make your day work for you—not the other way around.
These simple yet powerful techniques can help you stay organized and actually get done what you plan. 
I’ll walk you through how we plan our monthly calls in my Organized Life Academy, where members learn to optimize their time and create more structure in their day-to-day using my organizing steps SPASM.
We’ll also discuss mindset shifts—like how I’ve been changing the way I think about working out—and how these same principles can apply to managing your time effectively.
Whether you’re struggling to follow through on your plans or looking for fresh ideas to boost your productivity, this episode will help. We’ll explore how to stay focused, handle distractions, and test different approaches to see what works best for you. 
I’ll also share a personal update, including how I’m prepping for the Life Coach School Mastermind and organizing my home workout space.
Click here for the full transcript, notes, links, and more.
Join Organized LIFE Academy for the remainder of this year by clicking here. (Current members will get the first opportunity and best deal on OLA 2025.) Or get on the 2025 waitlist here. 
 
Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!