The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur
*** Top 1.5 % Globally Ranked Podcast *** ❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business? ❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks? ❓Are you ready to scale your business but need help knowing where to start implementing systems? ❓Would you like to work less and make more money? ❓Do you have ADHD or struggle to stay focused? My podcast is the perfect resource if you answered yes to any of these questions. I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients. As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more. My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business. That’s why I created this podcast, to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business. That’s also why I’m passionate about helping other life coach clients overcome these challenges and achieve success on their own terms. Through my podcast, you’ll learn how to: 🌟 Streamline your business processes and automate repetitive tasks 🌟 Build a solid foundation for scaling and growth 🌟 Develop a healthy, organized mindset that supports your success 🌟 Prioritize and create an organized calendar so you can work less and make more money 🌟 Reach more people and make a bigger impact 🌟 Organize your office, paper, digital assets, Canva, and anything else I can think of to help you. Whether you’re just starting out or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more! So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s get organized, systemized, and streamlined together to become Organized Coaches! ✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files ✅ Learn → https://simplysquaredaway.com/ ✅ Organized Coach Academy → http://simplysquaredaway.com/oca ✅ Instagram → https://www.instagram.com/tracyhoth/
Episodes
Tuesday Mar 05, 2024
45 |The One Routine Every Online Entrepreneur Must Have
Tuesday Mar 05, 2024
Tuesday Mar 05, 2024
The doors to Organized Life Academy are open. Learn more and JOIN TODAY if you want more peace of mind, an organized mindset, and systems that bring ease and flow into your business! Click here to learn more.
Routines provide structure and stability and are essential for managing the responsibility of online entrepreneurship. They cultivate discipline and consistency and overall lend to better business outcomes.
A well-crafted routine can set the tone for your business, ignite needed motivation to keep going, and ultimately bring in money that keeps your business growing.
Everything works better when your routines are in place.
Today, I'm sharing the ONE routine every online entrepreneur must have in their business. You must implement this routine if you want a business that makes money.
In this episode, I walk you through...
the steps to create this routine,
what to do in your routine initially, and
how to develop this routine further.
I'm giving you the exact questions to help you customize this routine so it works for you. Start listening now and get ready to implement the one routine that will help you grow your business starting today.
Your Routine Expert,
Resources Mentioned:
Organized Coach Academy 13 | Do You Have a Business Power Hour? Tips to Better Time Management With Georgie Bryant
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Feb 27, 2024
Tuesday Feb 27, 2024
JOIN Organized Coach Academy today!
Hi fellow coach,
If you feel cluttered and want to get clear in your business,
If you are spending lots of energy feeling behind, overwhelmed, and confused and want to feel confident, organized, and in a flow,
If you have a big project that you aren't making traction on and want to learn the skills to break it down so you move forward and accomplish it, get clients, and make money,
Then this is your episode.
Joy and Robin, students in Organized Coach Academy, are sharing their stories. They're giving us a behind-the-scenes look into their business. They share how the Academy has helped them do the above and go from clutter to clarity.
Listen in, and then, if you want the same in your business, join Organized Coach Academy today! I'm ready to help you eliminate all the confusion, take it step by step, and go from clutter to clarity. You'll learn how to set your foundations up, simplify your time and tasks, and think and act like an organized CEO to grow your business confidently.
Joy Vincent is a Nationally Board Certified Health and Wellbeing Coach, solo mama of 8, and the voice behind the Healthier Habits Mama podcast. She is a retired physician assistant turned well-being coach and a podcaster. With over 10 years of coaching experience, Joy's all about helping work-at-home moms build healthier habits while raising their families. She dishes out stories of resilience, growth, and triumph as a solo podcaster, giving practical tips for a healthier life. She discusses the foundational pieces to our well-being, including self-care, moving your body, making better meal choices, and sleeping. As a solo mama, she's been through the struggles and knows the importance of self-care. Her coaching is not just professional; it's personal and full of empathy.
Robin McIntire is a certified Life and Transitions Coach. Whether managing a major life shift, letting go of unwanted habits, or looking to feel inspired again, she helps her clients find clarity, shift their perspectives, and give them powerful tools to help them trust their choices, regain their confidence, and regain their power. These tools become practices that create and foster self-awareness, higher levels of energy, and less judgment so their mind can feel peace, unwanted habits can be cleared, and new possibilities can be seen.
Your Transformation Expert,
Connect with our guests:
Joy Vincent's WebsiteInstagramHealthier Mama Podcast
Robin McIntire's Website FacebookLinkedInInstagramUnlock your 'Want to' Factor; Your First Step to Releasing Unwanted Habits
Resources Mentioned:
JOIN Organized Coach Academy today!
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Feb 20, 2024
43 | 6 Habits Organized Coaches Do Daily
Tuesday Feb 20, 2024
Tuesday Feb 20, 2024
Want an organized and profitable coaching business? Learn the 3 Simple Steps to an Organized (and Profitable) Coaching Business! FREE Brand New Workshop!
Are you an organized coach?
In this episode, I share six habits an organized coach does daily. Developing these six habits will help you be more organized. These six habits have the power to help you accomplish what you set out to do. They will help you stay focused and produce more value and stay out of being overwhelmed and confused.
As you listen, think of which ones you are already doing. Celebrate this. It is evidence that you are an organized coach.
Then, choose ONE habit that you want to start doing or improving. The best way to create a new habit is to tie it to something you already do. In the beginning, until it becomes a habit, hang a note or add a reminder or an appointment in your calendar so you don't forget.
DM me on Instagram and share what habit(s) you think needs to be added to this list.
Until next time, happy habit developing!
Your Organized Habits Coach,
Resources Mentioned:
My Plan Your Year CalendarInk+ volt Dashboard PadTaVona's adviceThe Life Coach School Podcast episode I mentionBUXOM Lipgloss - my favorite colorLMNT Electrolytes
Organized Coach Academy Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Feb 13, 2024
42 | The Only 5 Tools I Use To Run My Coaching Business
Tuesday Feb 13, 2024
Tuesday Feb 13, 2024
Hi Coach,
Want an organized and profitable coaching business? Learn the 3 Simple Steps to an Organized (and Profitable) Coaching Business! FREE Brand New Workshop!
What tools do you use to run your coaching business? Do you have specific tools and organizational structures in place that will support you and your business as you grow?
What if I told you that you could run your business using five simple tools? These tools will create ease in everything you do. They will save you time and reduce decision fatigue. You will be able to focus your creativity on your clients and making money instead of searching for what you need, scrambling, and spinning in overwhelm.
After years with my own business, I’ve finally figured it out and simplified what tools to use to keep everything organized without having to add more software or complicated things to learn.
Listen in as I share these five tools that keep all of my clients, ideas, content, and business assets organized.
Please send me a DM on Instagram to share what you use. What tool helps you stay organized?
If you're struggling with disorganization, reach out to me. Join Organized Coach Academy, where I teach you the organized mindset, organizing skills, and all the assets you need to create an organized business that can grow and make the impact you've been called to make.
It is 100% possible for you! Let's do it together.
Your Simplifying Expert,
Resources Mentioned:
FREE Workshop: 3 Simple Steps to an Organized and Profitable Coaching BusinessOrganized Coach Academy Idea TrackerClient TrackerPrivate Coaching with me
Connect with me:
Website Email Instagram
Tuesday Feb 06, 2024
Tuesday Feb 06, 2024
Register for the new FREE workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business
Are you struggling to grow your coaching business? In this episode, TaVona Denise explains the foundational principles of business by describing her ABCs of Impact. Getting these foundations in place is the solution to growing your business. Plus she shares the one thing most coaches forget to set up in the beginning.
How do we create more income, more impact, and more flow? Have these five foundations (TaVona's ABCs) in place:
Attract the right people. TaVona helps you evaluate and create a strategy to attract your ideal client based on your personality, preferences, strengths, stage of life or business, and business model. Networking anyone? Being a good human. Making friends. Connecting.
Build relationships and rapport. Educate and nurture and make these people feel safe and take steps toward their desired outcome. Creating content is this step.
Convert from potential clients to paying clients.
Deliver the services you sold.
Evaluate each of the four areas above.
Which of the ABCs do you find most challenging?
Once you have your strategy in place there are three reasons you might not be able to effectively execute it. If you find yourself here, do you have a gap in one of these areas?
Mindset
Skillset
Assets
If you want to find out the ONE thing that coaches forget to do in the beginning, listen to the episode. Here's a clue: Don't be driving around burning up all your gas. Are you going the scenic route? Tollway? Train? Or plane?
Coaches, consultants, and experts go to TaVona when their business isn’t moving like it should or it hurts when they try to move it. She uses her unique background as a physical therapist turned master certified life and business coach to help entrepreneurs with big hearts build businesses full of their favorite clients that make lots of money…WITHOUT burning themselves out or giving up their values in the process.
Using her approach to offer creation and Minimalist Marketing™, her clients have generated 6-figures plus with an email list of only a few hundred people and less than 2,000 followers on social media, all while working 4 days a week.
When she is not handling business, you can find her singing karaoke or enjoying the white sands and beautiful blue waters of Mexico which she currently calls home.
Connect with TaVona Denise:
WebsiteInstagramFacebookReferral Ready Checklist
Resources Mentioned:
3 Simple Steps to an Organized (and Profitable) Coaching Business
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Jan 30, 2024
Tuesday Jan 30, 2024
Have you ever wondered what working with an organizing coach looks like? How can it help you organize your business, your mindset, and even other parts of your life? What the specific benefits and practical results might be?
Listen in as I have a conversation with one of my amazing private coaching clients, Michele Olender, as we discuss:
What made her realize the need (or desire) for a coach, specifically an organizing coach
What we started working on first
What other areas of her business and life have we worked on
How the organizing experience helps her relate to her clients in a unique way
And listen for...
how she relates learning to organize to a "practice"
the amazing way she helps herself get DAILY wins with the example of her push-up practice 🤯
why she chose private coaching versus Organized Coach Academy
Michele Olender is a Podcaster and Vegan Life Coach. She works with midlife women interested in starting, re-starting, or re-energizing a vegan or plant-based practice. Michele holds the Plant-Based Nutrition Certificate through eCornell and the T. Colin Campbell Center for Nutrition Studies and was certified as a Life Coach through The Life Coach School.
Connect with Michele Olender:
WebsiteInstagramFind all of Michele's links hereVegan and Plant-Based Resource List
Resources Mentioned:
Book a call for 1:1 coaching with TracyOrganized Coach Academy FREE Workshop: 3 Secrets to Organize Your Digital Files
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with Tracy:
Website Email Instagram
Tuesday Jan 23, 2024
39 | Struggle with Time Management? Google Calendar Tips You Must Know
Tuesday Jan 23, 2024
Tuesday Jan 23, 2024
Do you find yourself struggling with time management? Not following through on your calendar? Forgetting to do important tasks that will grow your business?
I am here to help. I work with coaches (and non-coaches) to improve their time management. In Organized Coach Academy we spend a whole module on organizing our time. By knowing exactly what they need to do to get clients, fill their programs, and market their coaching businesses, they feel more confident and execute their calendar at a higher level. Try it!
In this episode, I share some simple and effective Google calendar tips that have helped me and my clients.
But first I think it's important that you know how you are currently spending your time AND what you need/want to do in your business every day, week, month, and year to run it like an organized CEO. Listen to see what I recommend you do first.
The key moments in this episode are:
Analyze how you are (and how you want to be) spending your time. Data is needed along with a breakdown of tasks to run your business.
Create an Additional Calendar to Organize Time and Tasks: Establish a calendar for daily, weekly, and monthly tasks. Make appointments at the week's start and adjust them to specific times during planning.
Turn Off Notifications: Minimize distractions by disabling audible notifications. Customize reminders to strike a balance between staying informed and avoiding constant alerts.
Play with using both Tasks and Focus Time: Schedule distraction-free project time. Customize preferences for notifications and meeting declines.
Sync with Booking Calendars: Ensure your booking calendar syncs with Google Calendar to prevent double bookings.
Your Time and Calendar Expert,
Resources Mentioned:
32 | Sneak peek into three coaching businesses to see how they got organized with Angie Robinson, Danielle Thienel, and Liz Rose
Lindywell Pilates - Use this link to get $20/off
How to add another Google calendar
Time and Enjoyment Tracker
Episode Organized Coach Academy FREE Workshop: 3 Secrets to Organize Your Digital Files
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Jan 16, 2024
38 | 5 Tips to Organize All the Courses and Programs You’ve Purchased
Tuesday Jan 16, 2024
Tuesday Jan 16, 2024
Can you resonate when I talk about coaches purchasing a LOT of courses, joining a lot of programs and masterminds, and enrolling in a lot of certifications and memberships, all to learn, improve their skills, and ultimately grow their businesses?
That's one of the reasons coaches hire me - to help them organize, prioritize, and execute the programs they've already invested in.
But, the fear of missing out (FOMO) keeps all of us distracted, looking at new programs, certifications, and downloading all the shiny objects that promise results.
In this episode, I share five tips that will help you organize your courses and programs. I teach you
Where to store everything
How to organize it all
How to access it quickly
A system to prioritize what to work on next
What to do to STOP buying
The key moments in this episode are:
02:42 I've ended some things for 2024 and opened 1:1 private coaching spots05:19 Tip #1 - Slide all courses, programs, certifications, and freebies into a folder called "Education."08:08 Tip #2 - Download course material into subfolders 09:15 Tip #3 - Make a folder on your Bookmarks bar to hold all the links to key material 12:21 Tip #4 - Prioritize using the cost, deadline, and these three questions17:45 Tip #5 - STOP buying more programs.
Which tip will you implement first?
Your Systems Expert,
Resources Mentioned:
1:1 Private coaching with TracyPlan Your Year Calendar Episode 1 - 4 Steps to Organize Your Digital Files...Episode 16 - Is Your Bookmarks Bar a Mess? How to Organize...
Organized Coach Academy FREE Workshop: 3 Secrets to Organize Your Digital Files
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Jan 09, 2024
37 | How to Repurpose Your Content with Brittni Schroeder
Tuesday Jan 09, 2024
Tuesday Jan 09, 2024
If you're frustrated because you're spending countless hours creating content but not seeing the reach and engagement you desire, then you are not alone! Many coaches struggle with this same challenge, pouring their time and effort into creating valuable content only to see it go unnoticed.
Repurposing your content can help alleviate this frustration and finally get your message in front of a larger audience. By implementing effective repurposing strategies, you can maximize the reach and impact of your content, ultimately leading to increased visibility and engagement.
My special guest, Brittni Schroeder, shares how she...
repurposes her content,
organizes it in a content database,
documents her process so her virtual assistant knows exactly what to do, only working 5 hours a week,
organizes her Canva
monetizes her content
Brittni recommends three actionable steps for the listener to take.
If you're feeling overwhelmed, it's the perfect time to implement systems. Take the time to create a strategy and don't rush the process. - Brittni Schroeder
The key moments in this episode are:
00:02:19 - Brittni's Content Creation Process 05:15 - Leveraging Searchable Platforms09:25 - Repurposing Content Across Platforms14:47 - Content Creation and Organization 15:23 - Using Airtable for Content Tracking18:55 - Importance of Standard Operating Procedures (SOPs)22:12 - Creating Consistency with SOPs29:44 - Monetizing Content and Lead Magnets 30:46 - Organizing Graphics in Canva 31:50 - Importance of Naming Files
Businesses fail for two reasons: they don't grow fast enough, or they grow too fast and lose their integrity. Implementing systems and strategies can prevent both. - Brittni Schroeder
Your Organizing Expert,
Tracy Hoth
Resources Mentioned:
Brittni Schroeder's WebsiteBrittni's InstagramBrittni's 3-Part Repurposing Content Masterclass
Organized Coach Academy FREE Workshop: 3 Secrets to Organize Your Digital Files
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
Tuesday Jan 02, 2024
36 | Behind the Scenes - How I Plan My Year
Tuesday Jan 02, 2024
Tuesday Jan 02, 2024
Happy New Year!
Have you been reflecting on your goals for the upcoming year? Are you like me? Drawn to every planning event out there? Desiring to make a perfect year plan?
There are a LOT of planning events being advertised right now. And my curiosity about how people plan their year draws me to these events like a bug is drawn to the light.
But, they never seem to be exactly what I want. So...
I've decided to take matters into my own hands and create my own planning process and 2024 calendar. It is...
SIMPLE.Visible.All in one place.Content-based.
I detail the essential elements of my personalized calendar and planning process, emphasizing the importance of having clear goals, a focus for each week, and visibility of my podcast episode (or for you, it might be content (blog, YouTube, Live topic) and projects. The calendar includes sections for goals, weekly focuses, month views, podcast planning, project tracking, and WINS.
Ahhh, the beauty and simplicity of this design is helping me stay organized already.
I share my preference for printing it out as a PDF first, getting messy with it, and then printing it as a wall calendar in Canva and hanging it right near your desk to update and follow all year. I share my plan to use it to document wins and accomplishments, creating a visual record of success.
And the best part is...
I want to share it with you!
You can get access to my exact calendar. It is ready for purchase at simplysquaredaway.com/plan. This includes a PDF version to print and plan messy, a Canva template that you can print in calendar form, and a tutorial video.
Highlights:
Desire: To plan my business year with a simple, suitable planning tool.
Frustration: I can't seem to find exactly what I want.
Solution: I make my own customized calendar that includes sections for clear goals, weekly focuses, month views, podcast planning, and project tracking with a clean, simple design for staying organized.
Instruction: How I use it to plan my year.
WINS: Document successes on it.
Get yours! My 2024 calendar is available for purchase at simplysquaredaway.com/plan, including a PDF version to print and plan messy, a Canva template that you can print in calendar form, and a tutorial video.
xo,
Your Year Planning Expert
Resources Mentioned:
Get the "How I Plan My Year" 2024 Calendar - this includes a PDF version with a year overview, the Canva Template, and a tutorial video.My favorite Frixion Pens
Organized Coach Academy - You can still get in!! We start Tuesday, January 9, 2024.FREE Workshop: 3 Secrets to Organize Your Digital Files
Idea TrackerClient TrackerFREE File Naming Formula Cheatsheet
Connect with me:
Website Email Instagram
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