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*** Top 1% Globally Ranked Podcast *** ❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business? ❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks? ❓Are you ready to scale your business but need help knowing where to start implementing systems? ❓Would you like to work less and make more money? ❓Do you have ADHD or struggle to stay focused? My podcast is the perfect resource if you answered yes to any of these questions. I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients. As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more. My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business. That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms. Through my podcast, you’ll learn how to: 🌟 Streamline your business processes and automate repetitive tasks 🌟 Build a solid foundation for scaling and growth 🌟 Develop a healthy, organized mindset that supports your success 🌟 Prioritize and create an organized calendar so you can work less and make more money 🌟 Reach more people and make a bigger impact 🌟 Organize your office, paper, digital assets, Canva, and anything else to help you. Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more! So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches! ✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files ✅ Learn → https://simplysquaredaway.com/ ✅ Organized Coach Academy → http://simplysquaredaway.com/oca ✅ Instagram → https://www.instagram.com/tracyhoth/
Episodes
Tuesday Jan 30, 2024
Tuesday Jan 30, 2024
Have you ever wondered what working with an organizing coach looks like? How can it help you organize your business, your mindset, and even other parts of your life? What the specific benefits and practical results might be?
Listen in as I have a conversation with one of my amazing private coaching clients, Michele Olender, as we discuss:
- What made her realize the need (or desire) for a coach, specifically an organizing coach
- What we started working on first
- What other areas of her business and life have we worked on
- How the organizing experience helps her relate to her clients in a unique way
And listen for...
- how she relates learning to organize to a "practice"
- the amazing way she helps herself get DAILY wins with the example of her push-up practice 🤯
- why she chose private coaching versus Organized Coach Academy
Michele Olender is a Podcaster and Vegan Life Coach. She works with midlife women interested in starting, re-starting, or re-energizing a vegan or plant-based practice. Michele holds the Plant-Based Nutrition Certificate through eCornell and the T. Colin Campbell Center for Nutrition Studies and was certified as a Life Coach through The Life Coach School.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Jan 23, 2024
Tuesday Jan 23, 2024
Do you find yourself struggling with time management? Not following through on your calendar? Forgetting to do important tasks that will grow your business?
I am here to help. I work with coaches (and non-coaches) to improve their time management. In Organized Coach Academy we spend a whole module on organizing our time. By knowing exactly what they need to do to get clients, fill their programs, and market their coaching businesses, they feel more confident and execute their calendar at a higher level. Try it!
In this episode, I share some simple and effective Google calendar tips that have helped me and my clients.
But first I think it's important that you know how you are currently spending your time AND what you need/want to do in your business every day, week, month, and year to run it like an organized CEO. Listen to see what I recommend you do first.
The key moments in this episode are:
- Analyze how you are (and how you want to be) spending your time. Data is needed along with a breakdown of tasks to run your business.
- Create an Additional Calendar to Organize Time and Tasks: Establish a calendar for daily, weekly, and monthly tasks. Make appointments at the week's start and adjust them to specific times during planning.
- Turn Off Notifications: Minimize distractions by disabling audible notifications. Customize reminders to strike a balance between staying informed and avoiding constant alerts.
- Play with using both Tasks and Focus Time: Schedule distraction-free project time. Customize preferences for notifications and meeting declines.
- Sync with Booking Calendars: Ensure your booking calendar syncs with Google Calendar to prevent double bookings.
Your Time and Calendar Expert,
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Jan 16, 2024
Tuesday Jan 16, 2024
Can you resonate when I talk about coaches purchasing a LOT of courses, joining a lot of programs and masterminds, and enrolling in a lot of certifications and memberships, all to learn, improve their skills, and ultimately grow their businesses?
That's one of the reasons coaches hire me - to help them organize, prioritize, and execute the programs they've already invested in.
But, the fear of missing out (FOMO) keeps all of us distracted, looking at new programs, certifications, and downloading all the shiny objects that promise results.
In this episode, I share five tips that will help you organize your courses and programs. I teach you
- Where to store everything
- How to organize it all
- How to access it quickly
- A system to prioritize what to work on next
- What to do to STOP buying
The key moments in this episode are:
02:42 I've ended some things for 2024 and opened 1:1 private coaching spots
05:19 Tip #1 - Slide all courses, programs, certifications, and freebies into a folder called "Education."
08:08 Tip #2 - Download course material into subfolders
09:15 Tip #3 - Make a folder on your Bookmarks bar to hold all the links to key material
12:21 Tip #4 - Prioritize using the cost, deadline, and these three questions
17:45 Tip #5 - STOP buying more programs.
Which tip will you implement first?
Your Systems Expert,
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Jan 09, 2024
Tuesday Jan 09, 2024
If you're frustrated because you're spending countless hours creating content but not seeing the reach and engagement you desire, then you are not alone! Many coaches struggle with this same challenge, pouring their time and effort into creating valuable content only to see it go unnoticed.
Repurposing your content can help alleviate this frustration and finally get your message in front of a larger audience. By implementing effective repurposing strategies, you can maximize the reach and impact of your content, ultimately leading to increased visibility and engagement.
My special guest, Brittni Schroeder, shares how she...
- repurposes her content,
- organizes it in a content database,
- documents her process so her virtual assistant knows exactly what to do, only working 5 hours a week,
- organizes her Canva
- monetizes her content
Brittni recommends three actionable steps for the listener to take.
If you're feeling overwhelmed, it's the perfect time to implement systems. Take the time to create a strategy and don't rush the process. - Brittni Schroeder
The key moments in this episode are:
00:02:19 - Brittni's Content Creation Process
05:15 - Leveraging Searchable Platforms
09:25 - Repurposing Content Across Platforms
14:47 - Content Creation and Organization
15:23 - Using Airtable for Content Tracking
18:55 - Importance of Standard Operating Procedures (SOPs)
22:12 - Creating Consistency with SOPs
29:44 - Monetizing Content and Lead Magnets
30:46 - Organizing Graphics in Canva
31:50 - Importance of Naming Files
Businesses fail for two reasons: they don't grow fast enough, or they grow too fast and lose their integrity. Implementing systems and strategies can prevent both. - Brittni Schroeder
Your Organizing Expert,
Tracy Hoth
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Jan 02, 2024
Tuesday Jan 02, 2024
Happy New Year!
xo,
Your Year Planning Expert
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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Dec 26, 2023
Tuesday Dec 26, 2023
Are your business finances the neglected stepchild?
My guest this week, Carla Moats, and I discuss the common neglect of finances in the coaching space, where revenue takes precedence, and profit becomes an afterthought. Carla emphasizes the importance of financial knowledge for small business owners, especially in coaching, to overcome the fear and intimidation associated with numbers.
Do you want to improve your business's financial management and increase profitability? Learn how to achieve better financial control and organize your business finances for increased success and stability.
Empower your small business's financial future as Carla dismantles the profit paradox, guiding you through the crucial steps to separate, track, and prioritize your revenue to maximize your company's success.
In this episode...
- Carla stresses the importance of tracking revenue and expenses monthly and highlights the common oversight in the coaching space where many are unaware of their profit until year-end tax consultations.
- Carla suggests various tools for financial tracking, ranging from QuickBooks and Xero for larger businesses to spreadsheets, Wave, YNAB and HoneyBook for simpler needs but ultimately emphasizes the need for a system that records both income and expenses for accurate financial insights.
- We discuss the significance of setting profit goals for coaches and small business owners and encourage everyone to take an intentional approach to spending and investments, emphasizing the practice of deciding upfront how much profit to take.
- Carla advises business owners to assess their financial health regularly, considering factors like profit, cash flow, and personal income by implementing a monthly finance hour, either self-led or with a bookkeeper, to review financial statements and understand key financial metrics to guide their strategic planning.
- She recommends identifying 5 to 7 KPIs that directly impact revenue and expenses, tailored to the specific business model, highlighting the value of tracking KPIs alongside financial metrics to gain a comprehensive view of business performance.
- We conclude the episode by discussing the importance of having a mindset shift toward intentional spending and investment decisions.
Carla is a fractional CFO and financial and money coach for female coaches and other service business owners who are making money, but not keeping enough. She brings her 30+ years of finance and accounting experience to her clients, helping them understand their numbers and become profitable so they can scale profitably and still have the money to live the lifestyle they dream of.
Don't wait for your tax guy to tell you how much you're making. You should know every month how much money came in, how much money went out. - Carla Moats
The key moments in this episode are:
00:00 - Neglecting Business Finances
07:53 - Organizing Business Finances
10:39 - Financial Tracking Tools
14:37 - Hiring a Bookkeeper and Understanding Financial Statements
16:51 - Setting Profit Goals and Paying Yourself
18:54 - Profit First Principle and Intentional Investments
23:23 - Intentional Spending and Personal Financial Goals
27:29 - Business Expenses and Costs
29:08 - Key Performance Indicators (KPIs)
30:20 - Importance of Bookkeeping
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Dec 19, 2023
Tuesday Dec 19, 2023
JOIN US to get your business streamlined and organized for 2024 and beyond! Today (12/19/23) is the final day to get 25% off on Organized Coach Academy.
Ever felt overwhelmed in your coaching business? My guest today, Stephanie Griffin, suggests using your overwhelm as a signal to go back to your customer journey. She lays out a compelling case for defining your customer journey as the antidote to marketing chaos.
Listen in as she walks us through the crucial steps, starting with a clear definition of your product(s) and niche. She continually brings us back to looking through the lens of your customers and what they experience as they interact with your business, from initial contact to successful engagement and happy ending.
With practical tips on documentation, testing, and gathering feedback, Stephanie equips coaches with the tools to refine their strategies and ensure a positive end to the customer journey.
This episode is your guide to mastering the customer journey and transforming overwhelm into a well-defined path to success. #MarketingStrategies #CustomerJourneyMastery #CoachingBusiness
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Thursday Dec 14, 2023
Thursday Dec 14, 2023
"Declutter" is a word that packs a powerful punch! It creates space. It provides opportunity. Decluttering, at first might be scary or hard to do, but ultimately it feels like freedom and peace and calm.
Decluttering is what we're focused on in Organized Life Academy 2024. It's what we're doing in our businesses in Organized Coach Academy. I used it to decide how to invest in my business next.
There is so much power in the act of decluttering.
Listen to learn five tips to declutter your life and business in the new year.
I invite you to join me and 50+ other women in Organized Life Academy 2024 to declutter your home and life.
If you have a coaching business, join me in Organized Coach Academy. The doors are open now. Get 25% off until they close on Tuesday, December 19, 2023.
We will start 2024 learning how to think like an organized CEO. I will walk you through each step as we create an organized computer, gather and organize our assets, learn new ways to manage our time, tasks, and to-do lists, and document our processes and our next launch.
This process will impact the future of your business and the mindset shifts will affect all the areas of your life. Are you ready?
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!