139.2K
Downloads
167
Episodes
*** Top 1% Globally Ranked Podcast *** ❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business? ❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks? ❓Are you ready to scale your business but need help knowing where to start implementing systems? ❓Would you like to work less and make more money? ❓Do you have ADHD or struggle to stay focused? My podcast is the perfect resource if you answered yes to any of these questions. I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients. As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more. My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business. That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms. Through my podcast, you’ll learn how to: 🌟 Streamline your business processes and automate repetitive tasks 🌟 Build a solid foundation for scaling and growth 🌟 Develop a healthy, organized mindset that supports your success 🌟 Prioritize and create an organized calendar so you can work less and make more money 🌟 Reach more people and make a bigger impact 🌟 Organize your office, paper, digital assets, Canva, and anything else to help you. Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more! So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches! ✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files ✅ Learn → https://simplysquaredaway.com/ ✅ Organized Coach Academy → http://simplysquaredaway.com/oca ✅ Instagram → https://www.instagram.com/tracyhoth/
Episodes
Tuesday Dec 26, 2023
Tuesday Dec 26, 2023
Are your business finances the neglected stepchild?
My guest this week, Carla Moats, and I discuss the common neglect of finances in the coaching space, where revenue takes precedence, and profit becomes an afterthought. Carla emphasizes the importance of financial knowledge for small business owners, especially in coaching, to overcome the fear and intimidation associated with numbers.
Do you want to improve your business's financial management and increase profitability? Learn how to achieve better financial control and organize your business finances for increased success and stability.
Empower your small business's financial future as Carla dismantles the profit paradox, guiding you through the crucial steps to separate, track, and prioritize your revenue to maximize your company's success.
In this episode...
- Carla stresses the importance of tracking revenue and expenses monthly and highlights the common oversight in the coaching space where many are unaware of their profit until year-end tax consultations.
- Carla suggests various tools for financial tracking, ranging from QuickBooks and Xero for larger businesses to spreadsheets, Wave, YNAB and HoneyBook for simpler needs but ultimately emphasizes the need for a system that records both income and expenses for accurate financial insights.
- We discuss the significance of setting profit goals for coaches and small business owners and encourage everyone to take an intentional approach to spending and investments, emphasizing the practice of deciding upfront how much profit to take.
- Carla advises business owners to assess their financial health regularly, considering factors like profit, cash flow, and personal income by implementing a monthly finance hour, either self-led or with a bookkeeper, to review financial statements and understand key financial metrics to guide their strategic planning.
- She recommends identifying 5 to 7 KPIs that directly impact revenue and expenses, tailored to the specific business model, highlighting the value of tracking KPIs alongside financial metrics to gain a comprehensive view of business performance.
- We conclude the episode by discussing the importance of having a mindset shift toward intentional spending and investment decisions.
Carla is a fractional CFO and financial and money coach for female coaches and other service business owners who are making money, but not keeping enough. She brings her 30+ years of finance and accounting experience to her clients, helping them understand their numbers and become profitable so they can scale profitably and still have the money to live the lifestyle they dream of.
Don't wait for your tax guy to tell you how much you're making. You should know every month how much money came in, how much money went out. - Carla Moats
The key moments in this episode are:
00:00 - Neglecting Business Finances
07:53 - Organizing Business Finances
10:39 - Financial Tracking Tools
14:37 - Hiring a Bookkeeper and Understanding Financial Statements
16:51 - Setting Profit Goals and Paying Yourself
18:54 - Profit First Principle and Intentional Investments
23:23 - Intentional Spending and Personal Financial Goals
27:29 - Business Expenses and Costs
29:08 - Key Performance Indicators (KPIs)
30:20 - Importance of Bookkeeping
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Dec 19, 2023
Tuesday Dec 19, 2023
JOIN US to get your business streamlined and organized for 2024 and beyond! Today (12/19/23) is the final day to get 25% off on Organized Coach Academy.
Ever felt overwhelmed in your coaching business? My guest today, Stephanie Griffin, suggests using your overwhelm as a signal to go back to your customer journey. She lays out a compelling case for defining your customer journey as the antidote to marketing chaos.
Listen in as she walks us through the crucial steps, starting with a clear definition of your product(s) and niche. She continually brings us back to looking through the lens of your customers and what they experience as they interact with your business, from initial contact to successful engagement and happy ending.
With practical tips on documentation, testing, and gathering feedback, Stephanie equips coaches with the tools to refine their strategies and ensure a positive end to the customer journey.
This episode is your guide to mastering the customer journey and transforming overwhelm into a well-defined path to success. #MarketingStrategies #CustomerJourneyMastery #CoachingBusiness
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Thursday Dec 14, 2023
Thursday Dec 14, 2023
"Declutter" is a word that packs a powerful punch! It creates space. It provides opportunity. Decluttering, at first might be scary or hard to do, but ultimately it feels like freedom and peace and calm.
Decluttering is what we're focused on in Organized Life Academy 2024. It's what we're doing in our businesses in Organized Coach Academy. I used it to decide how to invest in my business next.
There is so much power in the act of decluttering.
Listen to learn five tips to declutter your life and business in the new year.
I invite you to join me and 50+ other women in Organized Life Academy 2024 to declutter your home and life.
If you have a coaching business, join me in Organized Coach Academy. The doors are open now. Get 25% off until they close on Tuesday, December 19, 2023.
We will start 2024 learning how to think like an organized CEO. I will walk you through each step as we create an organized computer, gather and organize our assets, learn new ways to manage our time, tasks, and to-do lists, and document our processes and our next launch.
This process will impact the future of your business and the mindset shifts will affect all the areas of your life. Are you ready?
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Dec 12, 2023
Tuesday Dec 12, 2023
✅ JOIN Organized Coach Academy TODAY!
If you have been doing any of the following:
- keeping all of your processes and organization in your head
- waiting to be creative until you clear off your desk
- thinking more about all that you have to do instead of thinking about your clients and what they need
- staying stuck and overwhelmed because of your ADHD
- dreaming of one day having a team but not knowing what to do first
Then you will LOVE this episode.
Listen in as Cynthia Coufal and Dustie Gimblet share their struggles, what drew them to want to get organized, their experience inside Organized Coach Academy, and the UNEXPECTED benefits of organizing their businesses.
When you learn the skills of organizing, they spill over into all the areas of your life - time management, thinking more organized, more time, confidence, etc.
...And that's a magical thing. Let's go!
The key moments in this episode are:
04:23 - Cynthia's Motivation to Get Organized
05:49 - Dustie's Need for Organization
06:47 - Expectations from Organized Coach Academy
09:29 - Impactful Concepts
13:49 - Importance of Systems and Organization
14:58 - Freedom and Calmness in Organization
16:36 - Technology and Efficiency
18:41 - Organization in Business and Life
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Dec 05, 2023
Tuesday Dec 05, 2023
Register now for the FREE Workshop on 12/07/23
3 Steps to Organize Your Digital Files To Save Two Hours a Week!
Doors open on 12/07/23 to Organized Coach Academy
Hey coach,
Get a sneak peek into the lives of three life coaches as they share their journey of implementing organization in their businesses. Discover how Angie, Danielle, and Liz transformed their productivity, confidence, and client satisfaction through the Organized Coach Academy.
If you're feeling overwhelmed and disorganized in your coaching business,
- struggling to keep track of digital files,
- failing to schedule daily, weekly, and monthly tasks,
- getting stuck in overwhelm
- losing links and wasting time searching for them
- and more...
Then you are not alone!
Our guests, Angie Robinson, Danielle Thienel, and Liz Rose will share the truth and how they have implemented organization via the Organized Coach Academy to increase efficiency, confidence, and their ability to serve clients effectively. They've reduced decision fatigue, closed skill and mindset gaps, and freed up mental space to be creative and focus on their clients.
You can do the same!
The key moments in this episode are:
02:30 - Guest Introductions
05:17 - Guest's Motivation
14:29 - Importance of Using a Calendar for Organization
15:57 - Clarifying Priorities and Time Management
16:57 - Overcoming Skill and Mindset Gaps
18:49 - The Value of Templates and Group Support
23:04 - Advice for Getting Organized
28:02 - The Impact of Organization on Confidence and Coaching
29:43 - The Impact of Organization on Life
30:29 - Gratitude for the Organized Coach Academy
31:06 - Where to Find the Guests
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Nov 28, 2023
Tuesday Nov 28, 2023
REGISTER TODAY - Free Workshop: 3 Secrets to Organize Your Digital Files To Save Two Hours a Week
Hey Coach,
Are you tired of feeling overwhelmed and mentally drained while running your coaching business? Do you want to find a way to increase your efficiency and reduce the "mental load" you're feeling?
I was intrigued when a client mentioned that they experienced a relief in their "mental load" from implementing the material in the Organized Coach Academy. She noticed that once this mental load was decreased she could focus better. Her decision fatigue was gone. She began to be more efficient and more creative in her business.
If you want the same, listen to the episode where I unveil six powerful foundations for organizing your coaching business.
Where you start isn't as important as getting started. Ask yourself, "Which would cause me to feel the most relief?" and choose one of these six areas to start organizing: your mind, computer, assets, time, processes, or your launch. Start there.
If you panic and can't imagine doing any of this on your own, join my workshop 3 Steps To Organize Your Digital Files to Save Two Hours a Week. I'll show you exactly what to do and you'll leave with a plan to organize your digital files. This has helped so many people!
The key moments in this episode are:
02:12 - Relief from the Mental Load
02:25 - Liz's testimony
04:00 - Six Organized Foundations for Your Coaching Business
04:22 - Organizing Your Mind
06:15 - Organizing Your Computer
08:50 - Organizing Your Assets
10:54 - Organizing Your Time
12:20 - Organizing Your Processes
13:20 - Organizing Your Launch
15:32 - THE Question to Ask Yourself
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Nov 21, 2023
Tuesday Nov 21, 2023
Does this sound familiar? You open your Canva and you immediately feel overwhelmed and frustrated.
You've been trying to implement an organizing tip here and there, but this ineffective action only leads to more chaos and a lack of organization. The pain of searching through endless design files and feeling scattered in your workflow is all too real.
If you are looking for a solution that will help you achieve streamlined organization and save you valuable time, look no further! Join us as our guest, Deena Rutter, shares her expert tips and tricks for organizing your Canva account, allowing you to find what you need quickly for hassle-free design work time. She also shows us how to set up a brand kit and organize our sidebar.
Deena Rutter is the go-to graphic designer for life coaches. Her design business began back in 1999 with paper and fabric, but after becoming a certified life coach, her business evolved to creating logos and comprehensive branding packages tailored specifically for life coaches. She's passionate about helping coaches simplify their brand design so they can get back to doing what they love…coaching.
Together we'll say goodbye to overwhelm and chaos and hello to a well-structured and organized Canva account that will transform your design process. Let's go!
The key moments in this episode are:
02:25 - How to Organize Canva Account
07:09 - Creating a New Design
09:43 - Sharing and Collaborating
13:42 - Organizing Canva Folders
18:10 - Setting Up a Brand Folder
23:28 - Overcoming Design Stuckness
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Tuesday Nov 14, 2023
Tuesday Nov 14, 2023
Are you tired of coming home to a disorganized mess? In this episode of The Organized Coach podcast, I reveal five essential routines that will transform your home into an organized oasis.
If you're feeling overwhelmed and frustrated by the constant clutter and disorganization in your home, resulting in wasted time searching for misplaced items and a lack of productivity, then you are not alone!
Despite your efforts to create routines and systems, you may find that your current strategies aren't working as planned. Instead of achieving the organized and efficient living space you desire, you may be experiencing a never-ending cycle of chaos and stress. HELP!
Don't worry, there are solutions to help you overcome these challenges and create effective home routines. Start with one of these 5 essential routines.
Let me help you create the home you LOVE coming home! Join us in Organized Life Academy 2024.
The key moments in this episode are:
The key moments in this episode are:
02:37 - Declutter Routine
06:51 - Planning Routine
08:19 - Tidy Routine
09:58 - Maintenance Routine
15:14 - Creating Efficient and Organized Routines
16:48 - How Tracy can Help you get Organized
17:47 - Testimonial from Cheryl, OLA Student
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!